Warehouse Clerk

RCL FOODS Careers | Posted 9-06-2021

Linbro Park (General IT)


Job Description

GRV Administration • Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes. • Implement required documentation and categorisation per Group standards. • Receive and match GRV's accurately and timeously. • Match GRV quantity and value to delivery note and ensure timely input to SAP and accurate transaction records. • Process and capture required transactions in SAP. • Manage and address customer queries. • Match creditor’s invoices, delivery notes and GRV's received daily as required. • Process short-supplied and over-supplied stock. • Ensure that all goods entering the Company, and services performed for the Company are GRV’ed. Billing Administration • Ensure that loading documents are captured correctly • Systematically pick stock according to FEFO • Print picking, checking and loading documents • Blind checks to be conducted and balanced back to picking requirement before billing. • Quantity picked and loaded to balance back to invoiced stock • Picked and bulk stock gets weighed and balance back to weigh bridge. • All trip sheets are printed • Check for outstanding shipments and action • Record reprinted invoice on the reprint form and file • Ensure document control is maintained until handover completed • Distribution office must be kept clean at all times • Ensure that sufficient invoice paper is available prior to billing • Ensure that Invoice printers are kept clean and report faults immediately Housekeeping • Ensure a high standard of housekeeping is maintained inside the cold room. • Maintain cleaning equipment and ensure correct storage. • Ensure that stacking is neat, square and secure. • Ensure the work area is neat and tidy at all times. • Ensure waste on floors is cleaned before the end of the day and walk ways are neat and tidy. • Ensure pallet boards and pallets are removed timeously from pick levels and cold room. Cold Chain / Temperature Checking • Take daily temperatures. • Maintain records of all temperatures. • Report any problems to the Shift Warehouse Controller. • Cold Chain to be maintained at all times. • Minimise standing time outside the cold room. • Ensure that frozen products are handled according to SOP Stock Control • Ensure products get stacked correctly and securely, i.e. light on heavy. • Ensure no products get manhandled - thrown or dropped. • Ensure no product is left outside the cold room. • Conduct spot checks on dispatching (loading). • Ensure the correct handling, storing, stacking and rotation of stock. • Minimise damage of products on receiving, in cold room and whilst loading. • Monitor stock movement at all times – i.e. receiving to cold room; cold room to loading. • Prevents overloads, short loads, and wrong loads. Conduct Stock Count Preparations • Assists to prepare the warehouse for the stock count. • Ensure all damaged stock has been isolated and notes have been placed. • Ensure easy access to product for counting purposes. • Conduct daily stock counting as requested by the Warehouse Shift Controller. • Report all problem stocks to the Shift Warehouse Controller. Loading Rate Maintenance and Monitoring • Maintain and monitor the loading rate (speed and accuracy). • Complete performance sheets and record time lost or any other problems. Timekeeping • Clock in and out at correct times. • Keep overtime at a minimum. • Report late coming to the Shift Warehouse Controller Occupational Health and Safety Compliance • Observe compliance with the health and safety regulations / ISO requirements. • Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions. Good Handling Practices • Ensure loading and freezer door are kept closed. • Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product. • Ensure trucks are pre-cooled. Teamwork and Self-Management • Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development. • Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller. • Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. • Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. • Support and drive the business core values. • Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives. KPI’s • Availability of accurate performance indicators and metrics for warehouse • Correctly palletized and loaded stock • Internal customer satisfaction • General loading accuracy • Health and safety compliance and risk elimination • Accurate timekeeping • Deliver loading and offloading efficiencies

Duties & Responsibilities

GRV Administration • Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes. • Implement required documentation and categorisation per Group standards. • Receive and match GRV's accurately and timeously. • Match GRV quantity and value to delivery note and ensure timely input to SAP and accurate transaction records. • Process and capture required transactions in SAP. • Manage and address customer queries. • Match creditor’s invoices, delivery notes and GRV's received daily as required. • Process short-supplied and over-supplied stock. • Ensure that all goods entering the Company, and services performed for the Company are GRV’ed. Billing Administration • Ensure that loading documents are captured correctly • Systematically pick stock according to FEFO • Print picking, checking and loading documents • Blind checks to be conducted and balanced back to picking requirement before billing. • Quantity picked and loaded to balance back to invoiced stock • Picked and bulk stock gets weighed and balance back to weigh bridge. • All trip sheets are printed • Check for outstanding shipments and action • Record reprinted invoice on the reprint form and file • Ensure document control is maintained until handover completed • Distribution office must be kept clean at all times • Ensure that sufficient invoice paper is available prior to billing • Ensure that Invoice printers are kept clean and report faults immediately Housekeeping • Ensure a high standard of housekeeping is maintained inside the cold room. • Maintain cleaning equipment and ensure correct storage. • Ensure that stacking is neat, square and secure. • Ensure the work area is neat and tidy at all times. • Ensure waste on floors is cleaned before the end of the day and walk ways are neat and tidy. • Ensure pallet boards and pallets are removed timeously from pick levels and cold room. Cold Chain / Temperature Checking • Take daily temperatures. • Maintain records of all temperatures. • Report any problems to the Shift Warehouse Controller. • Cold Chain to be maintained at all times. • Minimise standing time outside the cold room. • Ensure that frozen products are handled according to SOP Stock Control • Ensure products get stacked correctly and securely, i.e. light on heavy. • Ensure no products get manhandled - thrown or dropped. • Ensure no product is left outside the cold room. • Conduct spot checks on dispatching (loading). • Ensure the correct handling, storing, stacking and rotation of stock. • Minimise damage of products on receiving, in cold room and whilst loading. • Monitor stock movement at all times – i.e. receiving to cold room; cold room to loading. • Prevents overloads, short loads, and wrong loads. Conduct Stock Count Preparations • Assists to prepare the warehouse for the stock count. • Ensure all damaged stock has been isolated and notes have been placed. • Ensure easy access to product for counting purposes. • Conduct daily stock counting as requested by the Warehouse Shift Controller. • Report all problem stocks to the Shift Warehouse Controller. Loading Rate Maintenance and Monitoring • Maintain and monitor the loading rate (speed and accuracy). • Complete performance sheets and record time lost or any other problems. Timekeeping • Clock in and out at correct times. • Keep overtime at a minimum. • Report late coming to the Shift Warehouse Controller Occupational Health and Safety Compliance • Observe compliance with the health and safety regulations / ISO requirements. • Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions. Good Handling Practices • Ensure loading and freezer door are kept closed. • Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product. • Ensure trucks are pre-cooled. Teamwork and Self-Management • Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development. • Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller. • Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. • Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. • Support and drive the business core values. • Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives. KPI’s • Availability of accurate performance indicators and metrics for warehouse • Correctly palletized and loaded stock • Internal customer satisfaction • General loading accuracy • Health and safety compliance and risk elimination • Accurate timekeeping • Deliver loading and offloading efficiencies

Minimum Requirements

Matric, basic numeracy will be an added advantage. Studying towards a Supply Chain or Logistics qualification would be an added advantage Minimum of 1-year Warehouse or similar experience required Knowledge and Skill Behaviour Standards • Be brilliant at the basics • Face the brutal facts • Smash the silos • Lead with integrity, respect and energy • Be curious and challenge change • Take accountability for results and people Knowledge • Warehouse-based stock and handling processes • Warehouse methodologies and principles • Stock checking principles and practices • SAP • Completion of pre-vehicle checklist Skills • Computer literacy (MS Office) • Verbal and written communication • Interpersonal • Logical thinking • Basic Numerical ability / aptitude Attributes • Initiative • Tolerant of stress and pressure • Attention to detail • Deadline driven • Able to prioritise • Tolerant to working in a cold environment for a long period of hours